This document is a template written based on how RecruitBot actually operates at the time of writing. It does not replace professional legal advice — have it reviewed by a lawyer before relying on it for large-scale commercial use.
1. Purpose
RecruitBot is a Discord bot and web panel that lets Discord server owners manage a recruitment process: campaigns, forms, applications, a recruiter team, automations and statistics.
2. Installation and use
By adding RecruitBot to a Discord server, that server’s administrator accepts these terms on behalf of their community. RecruitBot only acts within servers where it has been explicitly added by a user with the necessary Discord permissions.
3. Accounts and panel access
Access to the panel (https://panel.recruitbot.app) is exclusively through a Discord OAuth2 login. RecruitBot uses no password or account separate from Discord. Access to a given server is limited to people with the Discord "Manage Server" permission or access explicitly granted by that server’s administrator from the panel.
4. User content and data
Application form answers, internal notes and configurations are created and managed by each server’s administrators and recruiters, under their own responsibility. RecruitBot provides the tool; published content remains the responsibility of the community using it.
5. Reasonable use
It is forbidden to use RecruitBot to collect data for purposes other than recruitment within one’s own community, to harass users, or for any activity contrary to Discord’s Terms of Service. RecruitBot reserves the right to suspend a server’s access in case of reported abuse.
6. Availability
RecruitBot is provided "as is", with no guarantee of continuous availability. Service status is visible in real time at https://status.recruitbot.app.
7. Plans and features
A free plan and a Premium plan coexist. The Premium plan is a monthly subscription billed and managed directly by Discord (App Subscriptions) — RecruitBot never processes, stores or sees your payment information. Managing and cancelling the subscription is done from Discord (User Settings → Subscriptions). Each plan’s limits are shown in the panel and on the pricing page and may change; features already in use won’t be removed retroactively without reasonable notice.
8. Termination
Removing RecruitBot from a Discord server ends panel access for that server. Associated data is deleted after a 30-day grace period (in case the removal was accidental), unless the bot rejoins before then.
9. Contact
For any question, join the official Discord server: https://support.recruitbot.app.